If you’re in charge of organising a corporate event and especially if you’ve never done something like that before, you are quite likely to be feeling nervous and stressed out. Even if you’ve already put together similar events, you must realise how important it is to get it right every single time.
In order for the guests to have a great time and a lot of fun, you need to make the right choices when it comes to the programme, refreshments, food and, most importantly, the venue itself.
Since you have been allocated a budget for the whole event, you need to decide how much of it can you afford to spend on the venue. The price that some venues charge may be too steep for you, but if you can book well in advance and if you’re flexible with the dates, you might even get a place which you thought was out of your price range.
Another aspect that you have to take into consideration, especially if you have a lot of people travelling to the town for the event. You need to find a place that is easily accessible or take care of the transportation.
If there is not enough parking space in the vicinity of the venue, you’ll need to organise some commuter bus to take people to and from the venue. This is also a good idea if you want to avoid traffic jams and exorbitant parking fee. Plus, your guests will be able to enjoy an extra glass of wine, without having to think about getting home safely.
One of the most important things to consider is definitely the décor inside the venue. You need to find a place that is suitable for the type of event you’re organizing and the people who are expected to attend it. You surely wouldn’t select the same venue for a gala and a team-building workshop. Sometimes you’ll need to add a thing or two to the interior design to get the ambience you want, but you need to make sure that you have enough time to do so. If you’re having problems finding the right venue, you might want to consult experts from Navarra Venues in order to choose the best possible location.
One more extremely important element to consider are the amenities and services that the venue offers. If you want the food to be prepared on the spot, you’ll be looking for a venue that has a fully equipped kitchen with enough refrigerators.
Also, tables, chairs and linens are necessary to consider. If you can use those already at the venue, you’ll save yourself the trouble of finding them and transporting them to and from the venue.
Similarly, you’ll need to think about your requirements regarding hi-tech equipment. It’s always better to find a venue which already has it installed, especially if there is also a person in charge who can help you out if something goes wrong.
Hopefully, you have a rough idea about the number of attendees and can search for a place that can provide a comfortable stay for all of them. You also have to be aware of fire and safety requirements, since you don’t want to break any rules or, even worse, jeopardize the lives of your guests.
As you can see, there’s so much you need to consider when choosing the right venue for your event and each of these elements contributes significantly to the overall success of the whole organisation. Failing to take into consideration even one of these elements will likely ruin the experience of your guests and make all your effort fruitless.
On the other hand, if you find the venue that ticks all the boxes, your event will be a huge success and you’ll deserve all the praise from both your bosses and the guests.