Setting up Your First Office - Key Points

The world of modern business is no less than a battlefield, and if this is so, then your office is your headquarters. Whenever you step into someone else’s office, what you see is the reception area, work spaces, resting room, but to you, as a layman, their layout may seem random. In fact, every single corner of the office must be carefully planned. With this in mind, here are some tips on key points you need to keep an eye out on in your office design.

Start with the Reception Area

Whenever a potential client or partner comes to your office, the reception area is the first thing they are going to encounter. They say that you can never get a second chance to make a good first impression, and this will definitely be something people will base it on. This is why its design must be as inviting as possible, while the person working behind the desk must have a personality to match. Your receptionist needs to be organized, since it will fall to them to plan schedules and manage your calendars. Finally, hospitality needs to be your receptionist’s second nature.

Proximity is Crucial

One of the first things you can do to improve the efficiency of your office is pay a bit attention to its organization. There are some appliances (like the printer) that are used by everyone almost all the time. This is why putting this device down the hall can be quite bad for your productivity. Furthermore, some of the most basic and most widely used office supplies should be immediately available to everyone. In this way, your staff won’t have to make a break in the middle of their work in order to go find what they need in the storage room.

Theater-Like Conference Room

You never know when you will have to play an educational video or show an audio/video rich presentation. What you need in this situation is clarity of image and quality of sound so that everyone can get the point. Because of this, you can always organize your conference room like you would a home theater. In an interview with experts behind Universal Home Theatre, it came to our attention that this is not necessarily an expensive project. For example, you don’t need to spend a fortune on a 4K screen when 2K or 3K can be as satisfactory. Also, in small spaces, 5.1. can be almost as efficient as 7.1., which is much more expensive.

Separate Break Room

In the end, it is your responsibility as an employer to provide your staff with the opportunity to blow off some steam. Your failure to do so can result in one of two ways. The first one is the fall in productivity, caused by fatigue and stress, and the other one is them taking breaks self-initiatively, whenever they please. Still, you also need to find a strategy to prevent people who are on a break from distracting those still working, which is why it might be a god idea to make a separate break room. Add some lazy bags, a few coffee tables and, of course, something for fun like a dart board. There are many great ideas out there and you might find at least some of them to be to your liking.


In the end, your work in office design will never really be over. Even when you handle all these key points, you will still have so much to worry about, like colors that affect productivity or the alignment of individual workstations. Besides, things like cleanness of the office also play a major role on your productivity, so hiring a cleaning company or in-house cleaners is also another thing on your list. Still, you have to start somewhere and these aforementioned ideas are as good of a place as any.

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Comment by Jen Dela Cruz on February 22, 2018 at 8:04am

It also pays off to make sure that your office design is conducive for your employees to work. After all, a lot of studies have already proven that office design affects employee productivity.

The office design trends this 2018 are particularly geared towards productivity.

Comment by Tim Glendenning on March 21, 2018 at 8:50am

Hello Norah, I like how you bring up the reception area being so important. It's the "curb appeal" in my opinion. Think of a hotel, if you pull up to one that looks dirty and unprofessional then chances are you will not be staying there. This could be the same for an office; a potential customer could walk into your office and make their decision to do business with you right away based on how your front desks' appearance is. Great tips - thanks! 


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