It’s 2018 and the majority of your employees probably aren’t in your office. Remote workers clock in and clock out from around the world, sales teams travel across the country closing deals, and in-house team members travel to conferences and expos. The modern office is on-the-go, which can make it challenging for HR managers to track who is working and when.
One way to keep employee hours organized is with a mobile time clock. This employee time tracking tool makes it easy for companies of all sizes to record when employees work. Whether your team members clock in across the street in a cafe or across the world, they can track their hours and productivity. Check out a few benefits of this tool below.
One of the main benefits of using a mobile time clock is monitoring the hours of employees on the road. If you have travelling sales staff that spend most of their time away from the office, it can be hard to see when they’re working and when they end their days. If your team has access to an online time clock from their smartphone devices, they can log their hours each day for better clarity into their work.
Mobile time clocks are particularly important for companies who compensate their employees for travel times. There typically isn’t a time clock on the side of the road, and employees might struggle to remember when they left a hotel or office to travel to a meeting.
Of course, your employees don’t have to be road warriors for you to want to track their work. If you send a team to a conference in a different city or state, a mobile time clock makes it easy for them to track their days. Instead of asking your employees to estimate their hours, they can simply punch in when they arrive at the expo and punch out when they leave.
Mobile phones make it easy for people to overwork themselves. Employees can check their email when they get home and keep working into the long hours of the night with the help of smartphones and laptops. Most companies quietly accept this free overtime as part of the benefits of having salaried employees, but other companies (and some governments) are bucking the trend.
Both France and Germany passed laws banning employers from expecting employees to respond to emails after certain hours. Companies with more than 50 people have to designate specific hours that work email is not allowed to ensure employees have reasonable work-life balances and are paid fairly for their work.
American companies can also use this trend to help their recruitment efforts. By asking employees to turn off their email and work laptops after certain hours, or requiring them to clock in before they do, they can make sure their employees are compensated for their hours and not logging unnecessary overtime.
You don’t have to be a major company to successfully recruit top talent. You simply need to show that your mobile time clock makes it easy for employee time to be respected and for their work to be compensated fairly.
There’s an added bonus to requiring employees to punch in and punch out when they’re not in the office: management can learn who is overworked and at risk of burning out.
A study of more than 1,000 Americans by the Families and Work Institute found that 28% of employees say they often feel overworked. When asked in greater detail about this level of work, the institute found that roughly 25% of employees work more than 50 hours per week and 22 percent work six to seven days per week. If you don’t have employee time tracking within your organization, some of your employees could fall into their category without you realizing it.
A mobile time clock allows you to clearly see who is working late and putting in too many hours. With this information, you can take steps to talk to the individuals and discuss their workload.
In some cases, you could have a rising star in the company working late. By preventing burn out, you increase the chances that they stay and continue to succeed in the long-run.
In other cases, you could have an employee who struggles to complete their work. A task that should take an hour takes three or four. With this information, you could find other work for them or sign them up for training to enhance their skills.
The goal of an employee time clock is to help management realize who needs help within a company to ensure successful, long-lasting workers.
Everyone wants to think that their employees are working as hard as they can and even putting more in than they should; however, many people will abuse your policies if they can, and you could be losing money because your team members are taking advantage of your lax system.
For example, if you offer remote work, your employees could start work later than they should or leave earlier than you allow. While you’re paying them for a full 40-hour week, they might only work 25-30 hours.
With a mobile time clock, you can make sure your employees are working the right number of hours, and the hours you need them to be available. This prevents additional abuses like remote employees who clock in at 4 am so they can clock out for the day around noon. Technically they worked eight hours, but it puts your company at a disadvantage that you can’t reach that worker for the rest of the day.
All remote work policies should come with guidelines for how employees can clock in and how they need to complete their hours. With a strong system and the right online time clock for your small business, you can allow employees to work from home without stealing time from you.