How many times have you searched for the best ways to be productive?
Whether you run a small business or a well established company, it's important to learn how to be productive and work more efficiently instead of just working more. But if productivity isn't one of your strongest suits, it can be difficult to make the most of your time as an entrepreneur.
Learning how to be productive can't be easy for someone for whom procrastination is an issue. And with so many resources online talking about the best tips and tricks to make the most of your time, things can get even more confusing.
Productivity experts have been sharing solid advice online for years. But, unfortunately, so have many self-proclaimed experts.
Spreading the word about something that doesn't work isn't nice. Yet, entrepreneurs could constantly 'trip over' misguided information and have trouble telling the difference between productivity hacks that work and advice that will only waste your time.
Here are 5 common productivity tips that definitely don't work.
1. Using too many productivity tools.
Installing yet another productivity tool won't magically help you become more productive.
There are so many web-based applications that are supposed to help with time management. Some may work and they may indeed help you with task scheduling, team and project management. However, installing too many or switching from one app to another is definitely not productive.
"Keeping up with too many productivity tools can get confusing and, instead of better managing your time, you'd only be wasting it. If you're really a fan of web based productivity tools, choose one or a couple that work best for you and stick to them." Business Experts HankZarihs.com leaders in Instant Bridging Loans for Business Expansion.
2. Compiling long to do lists
Having a "to-do" list is a great way to keep busy during the day and get everything done in a timely manner. However, coming up with tens of tasks to handle will only add more stress to your daily schedule.
Instead of compiling long lists of tasks, stick to the most important ones. You'll avoid stressing out about not being able to finish your 'to do list' for the day and you'll also avoid checking items off your list just for the sake of it.
If you're a fan of compiling lists, jot down only the most important things to get done for the day and learn to embrace them, instead of resenting them.
Multitasking is the worst way to try to be productive. Instead of carrying out more tasks at once, you could end up stumbling upon distraction over distraction.
In order to run a successful business, you must learn to delegate. For instance, doing your own bookkeeping and accounting may not be a good idea if you can barely find the time for your clients. Instead, you should learn how to choose the best accounting service for your business and allow a professional to help!
By hiring others to help lessen the burden of doing everything yourself, you'll be able to be a lot more productive and hopefully, grow your business in time, as a result.
4. Working too much
Have you finished your to-do list for the day? Then it's time to stop and take a moment to relax.
Working too much won't help you be more productive, but can easily lead to productivity problems. Extremes of activity that lead to increased levels of stress over time can cause burnout.
The mental exhaustion caused by working long hours can only mean one thing: instead of being more productive, you'll become stagnant.
Balance is key when it comes to productivity. If there's nothing left to do today, limit yourself to making your list for tomorrow.
5. Planning your day according to someone else's schedule
Last but not least, one of the worst productivity tips you can follow is planning your day according to someone else's schedule.
Many successful entrepreneurs swear that the earlier you start your day, the better. They may be right, but unless you're a morning person, this productivity tip may not work in your favor.
Other business owners prefer working late at night and swear the peace and quiet surrounding their late evenings helps them be productive.
Learning what works for some and what doesn't for others can be interesting. However, you should stop trying to copy others and just do what works best for you! If you've never woken up at 5 a.m. to go for a jog, you're probably not going to start doing that today. And that's OK.
If you're looking for ways to be productive, find what works best for you and stick to it. Once you find your work-life balance, you'll be able to easily manage your schedule, keep up with your daily tasks and enjoy being an entrepreneur everyday.