When you find a virtual assistant, the next step is to empower that person to reach their full potential. If you want to see them accomplish the most for your company, you won’t rein them in — you’ll set them free by following these suggestions.
Tell them your goals, make them part of your team
If you want them to manage your social media accounts, good. Tell them your expectations and how often you’d like to see posts. If you want them to do administrative work, tell them what you need done. But don’t feel like you have to watch over your virtual assistant in every task. You don’t have to be involved in every detail or have a project done exactly the way you would do it. Give your virtual assistant a little freedom, and they’ll be more efficient and less of a time drain for you.
Communication is key
Email communication has its limitations and is often misconstrued. If you want to save time in communicating about important projects and avoid misunderstandings that may cost you time and money, make your communication relevant and timely. Consider scheduling weekly or monthly phone calls to discuss your biggest priorities. Use an instant messenger, such as Google chat, for quick responses to easy questions so that your email inbox does not get so cluttered. Skype, too, can be a good way to up your communication and decrease your misunderstandings.
Most importantly, let go
The biggest challenge for some clients is letting go and giving their virtual assistant the room to do their job. As a business owner or entrepreneur, you may be accustomed to making all the decisions for your business. Yet, you’re likely to get bogged down in the process and hinder progress if you hold on too tightly. A virtual assistant is there to take on the day-to-day tasks so you can focus on your business.
Trust your virtual assistant a little. And remember, even if they do something you don’t like, it can easily be revised. Remember, you are learning about them just as they are learning how to best support you. Give them the room to succeed and watch them grow into your best secret weapon.