The day of reckoning – the employee performance appraisal is an inevitable activity happening year on year at every organization. How well you prepared to face the day shows your character and commitment. Performance appraisal is important for employees, managers, HRs and organizations. It shows your successes and setbacks as an individual, as a team and as an organization. It highlights your rise against all odds or the reverse. Armed with our preparation tips for employees, managers and HRs you can come through with flying colors.
Preparation Tips for Employees:
It is better to err on the side of information overload rather than underprepared for your appraisal. Collect data and metrics regarding your goals, progress, performance, growth, achievements, and technical & collaborative skills.
Review your performance truthfully
Know your goals and objectives for which you are assessed. Understand the priorities and importance of each goal. Review your progress on these lines and list out the highlights, lowlights, progress, setbacks, challenges and triumphs.
Maintain ‘notes to myself’
It is hard to remember all the activities and incidents happened during the review period, especially if the review period is annual. It is advisable to maintain an incident diary to record all the activities so that you won’t miss anything important during your appraisal. Synergita PMS software offers such wonderful features which makes employee performance appraisal stress-free.
Prepare a list of accomplishments
Be ready with the details of your contribution to the project/task. Highlight the new skills you learned to complete the project successfully. If you have proof such as an appreciation email from the customer or recognition from your peers or managers, present it proudly.
Write honest self-feedback
Give honest feedback about your performance. Describe the trials and triumphs you encountered in your work. While mentioning an unsuccessful task, explain what lessons you learned and the measures taken to rectify the mistake. Mention your strengths and the areas on which you need to improve openly. Point out how you act on previous appraisal feedback and enhanced your skills and competencies.
Keep an open mind
Receive your manager’s feedback with an open mind. No one is perfect. You are bound to get a few good and not-so-good feedbacks. Learn to respond maturely to feedbacks, especially for negative feedbacks. Don’t try to blame the mistake on others. Accept your mistakes and let your manager know that you have improved.
Draw up other discussion points
Jot down any pressing issues that need to be discussed with your manager, such as the guidance you expect from your manager, your career aspiration or promotions, pay rise, the project change or internal transfers, etc. Leverage the opportunity to clearly communicate your ideas and suggestions.
Prepare for your performance appraisal well in advance. Manage it efficiently and successfully. Take it as an opportunity to learn and grow.
Tips for Managers to conduct a smooth performance review:
Managers are the chief coach, mentor and offer support and guidance at the right time. They work closely with the reports and understand their progress or the lack thereof.
Tips for HRs to make performance appraisal stress-free
HR folks spearhead the employee performance appraisal process. They initiate the appraisal process; follow up with employees to complete the review process and one-on-one meeting on-time.
HRs, Managers and employees should prepare diligently to conduct the appraisal process smoothly. With ample preparation, you can ace it easily. Good luck with your next appraisal.