Organization Tips for Small Business Owners

There are so many little things you must be responsible for when operating your own small business. Sometimes your to-do list of activities can make you feel a little overwhelmed. So how can you better manage your time and stay organized to keep you on top of everything? Here are some tips:

-- Make use of a calendar

Use a business calendar to stay organized. Make sure this calendar is separate from any others you maintain in your personal life to help keep your personal and business activities unique. There are tons of print and digital calendars out there that can make your life so much easier. Many free e-mail platforms come with a calendar that includes notifications and other convenient features to help you stay on track. Consider customizing your calendar by hour. If you have a meeting with one client at 11 a.m. and lunch with another one at 1 p.m., a digital calendar can ensure that you don’t miss any of these important deadlines.

-- Ensure your workspace, office, or retail store are all in order

Keeping a work environment clean, picked up, and in good shape is essential to your organization. If you work out of your house in a home office, designate a specific room for business purposes to stay out of the way of your kids or pets and what they are doing. If you rent space in an office complex, have it cleaned regularly, and make sure any employees or guests who come inside it aren’t tripping over things or confused about where to sit. The same applies to operating a retail store where you have lots of foot traffic, germs, and unexpected visitors. This all may sound like common sense, but many entrepreneurs who struggle often fail to keep their workspaces in order.

-- Keep up with your business finances and expenses.

Keeping your financial information close to the belt and in good working order is essential to running a successful enterprise. For example, make sure you have a solid handle on your bookkeeping, payroll, and IRS business taxes. It’s often a wise decision to outsource some of these tasks to financial professionals. The last thing you want to happen is to miss out on a big money-saving deduction or take a loss on something because you failed to keep your business finances organized properly.

-- Maintain paper and digital copies of your receipts

The IRS requires that small business owners prove why they should deserve claiming business tax deductions and credits. The main proof they go on revolves around receipts. So it’s a must to maintain both hard copies and digital copies of any receipts you get for business-related expenses you incur. Consider organizing these receipts by date so that you’ll be able to access them easily when filing your taxes in the future.

-- Clearly outline the tasks for which everyone around you is responsible

When managing a business, you should have a good idea about what you need to do each day right after you wake up. The same should be said for any employees, contractors, service workers, or others around you who are lending a helping hand to your company in some fashion. An effective way to stay organized in this sense is to communicate regularly with everyone. Make sure all parties are on the same page. When you achieve this, your small business will operate like a well-oiled piece of machinery.

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