Many people spend hours and hours behind their desks only to have their workday spiral out of control. And this isn’t something you’ll want to happen to you and your employees. You’ll want to limit all the distractions and ditch those low-priority tasks so that everyone can focus on the more important work. Luckily, if you know what you’re doing, you should be able to increase productivity in your office. All you have to do is follow some work organization techniques that have proven to be effective when it comes to increasing productivity. Listed below are five of them you should definitely check out.
We all tend to multitask when we’re working. It seems like when you’re doing two things at the same time you’ll actually manage to get more work done. However, a series of studies have shown that this isn’t really the case. In fact, multitasking is only slowing you and your employees down. Firstly, trying to tackle two tasks at the same time causes stress which is never a good thing when it comes to productivity. Moreover, when you multitask, you’re more likely to make a mistake that will later come back to haunt you.
We live in the age of technology and automating some of the routine tasks you have to deal with every day has never been easier. For example, if you send emails on a daily basis, you can try to come up with a template that will save you a couple of minutes for each email you send. Or if you’re doing a lot of calculations, creating an excel sheet that will make this easier is always a good idea. Encourage your employees to do the same and there will be more time and energy to focus on more important business operations.
People believe that taking a break is only going to slow you down. However, if you sit for too long behind your desk, you might start experiencing some of the issues that are guaranteed to hurt your productivity. We’re talking about problems such as eyestrain and backache. Luckily, these can be avoided by taking a few five-minute breaks during your workday. Therefore, make sure you start encouraging your employees (and yourself) to take a few of these every single day and use them to go for a brisk walk around your building.
Labels can be an extremely powerful tool for just about any business out there. If you decide to use a label management system, you and your employees will know exactly where every items is. And this is only going to help you save time and energy. Moreover, if it’s in the nature of your business to have devices such as laptops moved around the building, by using labels you’ll be sure that nothing goes missing and that any item is quickly replaced if it gets damaged. Just make sure you turn to a company such as DymoOnline that can provide you with all the labelling machines you’ll need.
No matter how good you and your employees are at what you do, you’ll probably achieve much more if you manage to work in groups. Of course, this can be challenging, especially if you’re just starting out. Still, this way each of you will get a chance to share your experiences that might help you deal with the task you’re tackling. And of course, discussing the project is always going to lead to coming up with ideas that might just be exactly what you’re looking for. Last but not least, you’ll be less likely to make mistakes when working in groups.
By following these five work organization techniques you and your employees will be as productive as possible. Of course, this doesn’t mean you shouldn’t keep coming up with new ways for getting more things done in the office.